• Use electronic rather than paper faxes and circulate documents by e-mail
  • Print and photocopy onto the backs of used paper for drafts and internal notes
  • Stop incoming junk mail by contacting the free Mailing Preference Service on 0345 034599
  • Buy printers and photocopiers that have a double sided function - and ensure that people know how to use it
  • Edit documents on-screen rather than printing unnecessary draft copies
  • Review mailing lists to ensure they are accurate and appropriate
  • Use the smallest font size practicable and designs that use less paper
  • Retain documents on your computer rather than in hard copy: this saves paper, saves on-file storage space and keeps them at your fingertips
  • Green printing standards with regular training and advice for staff and new employees. (A simple bookmark placed occasionally on each desk detailing basic paper-saving techniques will help to remind people)
  • Set realistic targets to reduce paper use where possible
  • Place recycle points near workstations and ensure that staff are clear which paper products are recyclable
  • Give simple guidelines for all staff so they can operate the photocopier correctly, that is well-maintained and avoids mistakes that waste paper
  • Have a space for publications on your website so reports and documents can be downloaded and viewed on-screen

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